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A 'Y' to the right indicates that this account has been processed through that particular function. Listed below are the internal flags maintained by the billing system. The number in () is the "sub" sort field which may be used in conjunction with sort field 136:
In Late Process (1) - processed through End of Cycle, Late Processing, Print Forms - will be set to 'Y' if meets past due criteria selected regardless of the print mode (line #7). If this flag is set to ‘Y’, a ‘$’ should appear next to the subscriber’s ID.
Statement printed (2) - processed through Forms & Reports, Subscriber, Statements - will be set to 'Y' if the fourth prompt on line #10 (statement print flag) is set to 'Y' and the subscriber has a statement printed during the current month. A 'P' indicates a statement was printed in the prior month.
Auto billing (3) - processed through End of Cycle, Auto Billing - will be set to 'Y' if the subscriber is billed for their normal recurring charge via this process.
Late charge (4) - processed through End of Cycle, Late Processing, Generate charges OR Subscriber File Maintenance, Transactions, Late Charges - will be set to 'Y' if charged a late charge through either of these processes regardless of the posting status. If this flag is set to 'Y', an amount should appear next to the MTD Late Fees, line #4, Subscriber Balances. And a ‘$’ should appear next to the subscriber’s ID.
MTD credits (5) - will be set to 'Y' if the subscriber receives a billing or refund credit (not a payment). A credit is defined as a negative charge such as discounts and partial month service credits or deposit refunds (refund transaction types 15-18) applied to the balance. If this flag is set to 'Y', an amount should appear next to MTD Credits, line #5, Subscriber Balances.
Current workorder (6) - will be set to a 'Y' if there is a current month workorder regardless of the status (open, closed or flagged for deletion). A current month workorder is any workorder open at the beginning of the month or created during the current month. If this flag is set to ‘y’ an ‘*’ (asterisk) should appear nest to the subscriber’s ID.
Auto Drafted (7) - processed through Transactions, Payments, Drafts, Create - will be set to 'Y' if a payment is created via this process. Draft transactions created manually will not set this flag.
New subscriber (8) - processed through Subscriber File Maintenance, Add/Change subscriber - will be set to 'Y' if an account is created during the current month regardless if a workorder is created. Homes passed accounts created when a subscriber disconnects or transfers will not have this flag set to 'Y'. The 'New Subscriber', 'Data has changed', and 'MTD services changed' flags are all set when a new account is created.
MTD pay per view (9) - will be set to 'Y' when a type 'V' (Pay Per View) workorder is CLOSED regardless of the transactional amount on the workorder.
New draft (10) - will be set to 'Y' when the Pre-note status is set by entering 'Y' when prompted on line #10, Subscriber Other.
Posting activity (11) - will be set to 'Y' when any transaction is posted or any workorder is closed regardless of the transactional amount.
Data Svcs loaded (12) - processed through Communications, Data Services, Update - will be set to 'Y' after updating the account.
Data has changed (14) - will be set to 'Y' if any Master Data has been accessed, any transactions posted, workorders closed, or the Billing Frequency is changed.
MTD activity (15) - will be set to 'Y' if any type of transaction or workorder is created.
MTD Services (16) - will be set to 'Y' if a subscriber's recurring charges have been changed via a workorder or the billing frequency has been changed.